Posted: February 21, 2017
On November 14, 2016, the United States Citizenship and Immigration Services (USCIS) published a revised version of the I-9 Form. As of January 22, 2017, all employers are required to use the new version. The revised form specifically takes aim at helping employers reduce technical errors to avoid fines. Recently employers have faced stiff penalties for non-compliance with I-9s, including failing to accurately complete them.
The revised form is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start again. When the employer prints the completed form, a quick response (QR) code (two dimensional bar code) is automatically generated, which can be read by most QR readers.
Employers need to ensure that they have a completed I-9 Form for every active employee hired after November 6, 1986. Employers must maintain these forms separately from personnel files and maintain the employee’s original I-9 Form for three years from the employee’s date of hire, or one year after the employee’s separation from employment, whichever is longer.
For further information on completing I-9 Forms, I-9 Audits, and how to avoid fines and penalties for technical violations, contact the Masud Labor Law Group.